Executive Assistant, Business Affairs - dick clark productions
dick clark productions

Executive Assistant, Business Affairs

The position of Executive Assistant requires an individual with excellent organizational skills and the ability to multi-task and thrive in a fast-paced environment. The individual will provide administrative support to the SVP and VP, Business Affairs. The successful candidate will be a self-starter who is able to prioritize effectively not only for him/herself but also for his/her executives and exercise excellent judgment.

Duties

  • Manage busy phones and handle call sheets
  • Track projects and maintain tasks lists and status reports
  • Create and maintain organized working files, permanent legal files, and filing system and ensure up-to-date legal files
  • Schedule meetings and conference calls
  • Draft correspondence and agreements; redline agreements; track contracts for signature
  • Proofread documents
  • Prepare billing and pay memoranda and check requests; process and manage payments
  • Maintain option tracking calendar and development status report, circulate option memos
  • Prepare expense reports
  • Photocopying, scanning, general office duties as required
  • Provide coverage and additional support, as needed, for the business affairs team in a timely and efficient manner.

Basic Qualifications

  • Excellent PC knowledge – Microsoft Word, Outlook, Adobe Acrobat Pro or X (current versions – including conversions, form creation, and security), PowerPoint, and Excel
  • Excellent attention to detail and follow-through skills
  • Strong organizational and filing skills
  • Excellent written, verbal, and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
  • Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates, and employees
  • Demonstrated ability to manage time wisely, prioritize effectively in a fast-paced environment, meet deadlines, and follow instructions.
  • Ability to work effectively in a team environment
  • Ability to handle confidential and sensitive information
  • Ability to exercise good judgment and personal and professional discretion
  • Ability to work with limited supervision
  • A self-starter with ability to anticipate issues and proactively problem-solve
  • Proven experience in multi-tasking and working with multiple people and priorities
  • Positive attitude, good sense of humor, and strong work ethic

Required Education

  • High School Diploma
  • 4+ years of executive administrative experience, with proven success supporting executives and/or a senior executive team.

Preferred Qualifications

  • 1-3 years’ experience with a production company or distribution company that has delivered live programming or other television series.
  • Experience working as a talent agent assistant or entertainment industry business affairs/legal assistant is a plus.
  • Candidates must possess very strong organizational skills and be reliable, extremely detail-oriented, resourceful, and able to anticipate needs
  • Bachelor’s Degree

No Phone Calls. No agencies please. Due to the volume of resumes that we receive, only those candidates selected for consideration will be contacted. dick clark productions offers a competitive salary with excellent benefits.

dick clark productions is an equal opportunity employer.

To apply, please send your resume to hr@dickclark.com